If you want to keep your business clear of legal complications, it's essential to be well-informed of the following regulations.

Is it a legal violation if the administrative boundaries have been merged, but the company’s registered business address remains unchanged?

Many businesses become uncertain when the ward or commune where their headquarters is located is merged or renamed, while their Business Registration Certificate still reflects the old address. So, does this constitute a legal violation? And how should it be handled to avoid operational and legal risks?

According to Official Guidelines from the Ministry of Finance

Pursuant to Official Dispatch No. 4370/BTC-DNTN, in the event of administrative boundary changes (such as the merging of districts, wards, or communes), businesses are not required to update their registered business address. Specifically:

1. Enterprises may continue using their existing Business Registration Certificate.

2. There is no obligation to update the registered address if the actual business location remains unchanged.

3. Business registration authorities are not permitted to request address changes solely due to administrative restructuring.

4. Companies are only required to update their address upon request, or when amending other business information such as charter capital or business lines.

Official Dispatch No. 4370/BTC-DNTN dated April 5, 2024. Image source: Internet.

But Why Should You Still Proactively Update Your Business Address?

In practice, continuing to use an outdated address (which no longer matches the current administrative designation) can lead to several operational and legal challenges:

1. Invoices and digital signatures may no longer align with official administrative records

2. Banks may reject transactions; tax filings may be returned due to mismatched information

3. Contracts may lack legal validity due to inconsistent or outdated address details

4. Partners and clients may question the transparency and credibility of your business

📌 If you want your business to operate smoothly and maintain transparency, it’s strongly advisable to update your registered address as early as possible.

Vinex Provides Fast – Efficient – Compliant Support for Business Address Updates

If your business needs to update its registered address, Vinex is here to assist you every step of the way, including:

1. Detailed consultation on required documents, procedures, and key preparation steps

2. Step-by-step guidance for online submission via the National Business Registration Portal

3. Support in updating and synchronizing your new address across all relevant business records.

📞 Contact Vinex for a Free One-on-One Consultation

Unsure whether you should update your company’s registered address or keep the current one?Not sure what documents are needed or how to complete the process online?

📩 Send us a message to schedule your personalized consultation📞 Hotline: 0981 111 811